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Executive Administrative Assistant

Company: The Senator Group
Location: Maumee
Posted on: November 26, 2022

Job Description:

Executive Administrative Assistant The Executive Administrative Assistant to the President is responsible for providing comprehensive support to the President, serving as executive office operations. Reporting directly to the President, the Executive Administrative Assistant provides executive support in a one-on-one working relationship with the President, while supporting our owner and other executive and senior leadership team members. The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high-level of professionalism and confidentiality. The Executive Administrative Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion. Responsibilities : Executive Assistant to the President as well as the senior leadership team Advanced level Microsoft Office Suite skills; including Word, Outlook, PowerPoint and Excel Report generation requiring proficient use of the business enterprise system in combination with Excel to create support documents for daily, weekly and monthly Key Performance Indicators (KPI's) Work closely with the President to keep him well informed of upcoming commitments and responsibilities and follow up as appropriate. Conserve President and leadership team members time by reading, researching, collecting, and analyzing relevant information Support of leadership team in creating letters or memos to The Senator Group team members, as well as customers and stakeholders outside the organization Organize travel documents, presentations, and business meeting documents for the Executive Team Open and review mail and email of confidential nature, expedite mail or information to appropriate parties Calendar management, requiring interaction to coordinate meetings and appointments Create and maintain file management structure and tickler system for follow up Direct access to email for review and send responses on behalf of the Management Team Screen and respond to phone calls to the President or senior leadership team members Arrange travel schedule and reservations for corporate employees Facilitate and ensure prompt execution of time-sensitive deliverables in support of the Management Team Event planning abilities for meetings, tours, company sponsored events Facilitate and prepare correspondence via email and official letters Routinely handle confidential and critical information Develop and prepare presentation materials for the Executive Management Team Ability to travel if required for events or corporate meetings (minimal) Qualifications : Outstanding Microsoft Office Suites and Adobe skills in carrying out their day-to-day responsibilities Have excellent communication skills, written and verbal as well as excellent interpersonal skills allowing them to communicate effectively with all levels of the organization Must possess excellent judgment and decision-making ability while dealing with a large volume of information Maintains a high level of integrity and discretion in protecting confidential information Be able to work under pressure Highly motivated, self-starter, who has the ability to handle multiple projects and deadlines Excellent prioritization and calendar management skills Must be able to read and comprehend regulations and instructions in English, and possess competent ability to communicate verbally in English Education / Experience: Bachelor's degree along with experience supporting Senior Level ManagementJob Type: Full-timePay: From $50,000.00 per yearBenefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insuranceSchedule: 8 hour shift Monday to FridayExperience: Microsoft Excel: 1 year (Preferred) Executive Admin Assistant: 1 year (Preferred)Work Location: One location

Keywords: The Senator Group, Toledo , Executive Administrative Assistant, Administration, Clerical , Maumee, Ohio

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