Senior Contracts & Grants Specialist (Contracts & Grants Specialist)
Company: Indiana University
Location: Fort Wayne
Posted on: May 6, 2024
Job Description:
DepartmentRESEARCH ADMINISTRATION (UA-RSCH-IUBLA) Job
SummaryDepartment-Specific Responsibilities
- Serves in a university-wide role conducting financial analyses
of grant expenditures for allowability, allocability and
reasonableness to ensure compliance with university policies and
sponsor guidelines on external funded projects for all
campuses.
- Reviews and interprets sponsored project awards, contracts,
guidelines, policies, and regulations to determine reporting
requirements, required documentation, and timelines for
sponsor-required reports.
- Schedules, creates, signs, and submits sponsor reports and
requests for payment ensuring institutional compliance with sponsor
grants and contracts.
- Advises faculty, researchers, departments, and other Office for
Research Administration (ORA) staff members to ensure compliance
with agency and University policies, guidelines, and procedures,
and to ensure that expenditures are appropriate and applicable to
contract and grant accounts.
- Participates and advises on policy development related to grant
administration, expense allowability and financial compliance.
- Represents the university during internal and external audit
reviews with authority to resolve issues of non-compliance.
- Participates and leads development of departmental best
practices and special projects.
- With the right experience and qualifications, this position
could be a leader within the Reporting Division of the Office for
Research Administration. General Responsibilities
- Provides financial monitoring and analysis of contracts and
grants and partners with Principal Investigator(s) to ensure
expenses are being paid according to contract.
- Consults on and completes pre-award applications and
participates in contract closeouts.
- Performs post-award accounting of more complex grants;
interprets regulations and guidelines of program funding for
standard grants and prepares reports for grant agency.
- Evaluates contract compliance and advises others on contractual
rights and obligation.
- Analyzes awards to determine reporting requirements and sending
reports/invoices.
- Requests or approves amendments to contract terms or contract
extensions.
- Prepares bids or requests for proposals (RFPs), including
specifications and requirements; negotiates contract terms and
participates in the determination of acceptable bids.
- Analyzes and determines cash needs for cost reimbursable grants
to the various agencies and cash management.
- Closes out awards as appropriate.
- Provides policy and procedure interpretation to various
stakeholders.
- Ensures compliance with sponsor terms, university
policies/procedures and federal/state regulations.
QualificationsCombinations of related education and experience may
be considered. Education beyond the minimum required may be
substituted for work experience. Work experience beyond the minimum
required may be substituted for education.EDUCATIONRequired
- Bachelor's degree (preferably in related field)WORK
EXPERIENCERequired
- 2 years of relevant experienceSKILLSRequired
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic
environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under
pressurePreferred
- Proficiency in Microsoft Office, emphasis on Excel
- General accounting and financial literacy skills
- Demonstrates an elevated level of accuracy and critical
thinking skills
- Excellent people skills
- Effective communication and organizational skillsWorking
Conditions / DemandsThis role requires the ability to effectively
communicate and to operate a computer and other standard office
productivity equipment. The position involves sedentary work as
well as periods of time moving around an office environment and the
campus. The person in this role must be able to perform the
essential functions with or without an accommodation.Work
LocationBloomington, IndianaThis position is eligible for remote
work or in-person work, subject to change in the future based upon
university policy and business needs.Benefits OverviewFor full-time
staff employees, Indiana University offers a wide array of benefits
including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: CareerFLSA: ExemptJob Function: ResearchJob Family: Research
Administration Click here to learn more about Indiana University's
Job Framework.Posting DisclaimerThis posting is scheduled to close
at 11:59 pm EST on the advertised Close Date. This posting may be
closed at any time at the discretion of the University, but will
remain open for a minimum of 5 business days. To guarantee full
consideration, please submit your application within 5 business
days of the Posted Date.If you wish to include a cover letter, you
may include it with your resume when uploading attachments.Equal
Employment OpportunityIndiana University is an equal employment and
affirmative action employer and a provider of ADA services. All
qualified applicants will receive consideration for employment
based on individual qualifications. Indiana University prohibits
discrimination based on age, ethnicity, color, race, religion, sex,
sexual orientation, gender identity or expression, genetic
information, marital status, national origin, disability status or
protected veteran status. Indiana University does not discriminate
on the basis of sex in its educational programs and activities,
including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the
U.S. Department of Education Office for Civil Rights or the
university Title IX Coordinator. See Indiana University's Notice of
Non-Discrimination here which includes contact information.Campus
Safety and SecurityThe Annual Security and Fire Safety Report,
containing policy statements, crime and fire statistics for all
Indiana University campuses, is available online. You may also
request a physical copy by emailing IU Public Safety at iups@iu.edu
or by visiting IUPD.Contact UsRequest SupportTelephone:
812-856-1234
Keywords: Indiana University, Toledo , Senior Contracts & Grants Specialist (Contracts & Grants Specialist), Accounting, Auditing , Fort Wayne, Ohio
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